Web Sites for Publicity and Sharing

For Teams, Programs, Departments, and Communities of Practice

Group Web SiteFor years now, instructors have been creating Web pages to supplement and enhance their existing face-to-face training. More and more, recently, research teams, work groups, departments, programs and "communities of practice" have begun to showcase their own activities, capabilities, and creative output.

Some Ideas to Think About

Does your department, program, or team have bragging rights about the work you do or the programs you offer? A web site for publicity and sharing is an excellent way to do this.

Doing creative, innovative work? The world wants to know. Share what you're doing and showcase the excellence of your group, department, program or team.

Got a bunch of valuable data you want to share? You'll need to create a web-based data repository with a search component that can look for keywords in any field in the database. It would also be desirable to be able to search by date range or elapsed time period (last week, last month, etc.).

Do you offer programs open to the public that provide access to specialized equipment? You'll want lots of pictures of the equipment. Maybe even video clips with narration or, at least, an HTML5 or Flash tour using 360 degree room panoramas with hot spots that lable and explain the items in each room. Somebody will need to write easily understood copy that explains the content of the images and why they are important. Somebody, maybe even the original author, will need to structure that copy so that it is search engine optimized. Not all writers understand the unique structure required to make web pages search engine friendly, so be sure the team member(s) responsible do.

Working on an open source or even proprietary software platform that you'd like others to use and help develop and test? You'll need to set up pages that offer current documentation, how tos, and technical support. You'll also probably need a page that acts as a gateway to your trouble ticket software. You'll want lots of screen captures of the software so the uninitiated will know what their getting themselve in for. Again, somebody will need to write easily understood copy that explains the screen captures. Answers to frequently answered questions need to be captured, organized and put back out on the site to make everyone's life easier. Again, that copy needs to be search engine optimized.

Should You Build It Yourself?

It takes special know-how to integrate all the parts of a web site so that they are visitor friendly, search engine friendly, and easy on the budget. There may be more than one person on your team who can construct elaborate Web sites putting large chunks of information online and providing both synchronous (chat) and asynchronous (conferencing or blog) discussions. But doesn't everybody on your team already have a full-time job? So it might be a good idea to call on expertise from outside. That's where we come in.

Start Small and Keep It Simple

When we work with clients, we like to start small and simple with a concise, coherant goal and build one component at a time of the fully capable information and community site you envision.

Our experience tells us to start with these 3 pages:

  • Home/Landing Page
  • About Us
  • Contact Us

Home/Landing Page

This is the very first place your visitors will land. You need design elements, navigation, images, and great copy, correctly structured so that your visitors won't bounce. ("Bounce" is web analytics jargon for visitors who leave your site within seconds of arrival.) This is more than web programming, not what we usually think of as good writing, and requires design knowledge completely different from an ad, brochure, newsletter, or direct mail letter.

"About Us" Page

If your home/landing page is successful, your visitors will want to know more about you. Typical visitor curosity includes questions like:

  • Who's on your team? (biographical info)
  • What do you look like? (photos)
  • What makes you special, different or unique?
  • Are you "virtual" or can I come visit you?
  • Is your geograpic location important to your public?
  • What have you done before (cases, portfolio, clients, and so forth)?
  • What do others say about you (testimonials)?
  • How do I get in touch with you?

"Contact Us" Page

If you have several optional ways that a visitor can contact you, for example, mail, email, phone, online chat, online form, or anything else, then you probably ought to have a "Contact" page. If you have a contact page, then you can add a contact link to that page from any other page, giving visitors easy access to your contact information. User-interface researchers have reported that website visitors looking for contact information usually jump immediately to the "About" page — unless they spot a "Contact" link on the home/landing page. Logically then, create a "Contact" link on every page.

Other Pages

After that, what you do next depends on what you want to showcase. If you missed the examples we mentioned earlier, scroll back up and see if anything we say gives you some ideas of your own. Or call us to start a converstation on the best way to get started creating a web site for publicity or sharing your teams special value.

Who's On Your Team

Gail Terry Grimes.

Gail is our co-founder and CEO. She is a career writer with a portfolio of hundreds of different writing products for publicity, promotion, fundraising, and sales. In recent years she has added website design and copy writing to her skillset.

Claude Whitmyer.

Claude is our other co-founder and CTO. He has years of experience building websites with dozens of clients. He hold certifications in Web Authoring and Web Development from New Jersey Institute of Technology. He also holds a certificate in Web Business, including search engine optimization, web analytics and website promotion from the International Webmasters Association and HTML Writers Guild.

Learn More...

To learn more about our website services contact us directly.